Questions tagged [mail.app]

Apple Mail, the email client application provided with macOS and iOS.

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13 views

Why does Big Sur change my custom Mail keyboard shortcuts, and how do I make it stop?

One of the keyboard shortcuts that annoys me the most is Cmd + Shift + D to send an e-mail in Mail. Clunky, illogical, ergonomically awkward, hard to remember – there’s just absolutely nothing good ...
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19 views

Interaction Gmail and Mail.app - Moving messages locally

I use the Mail.app to access my multiple email accounts on my MBP and store some of the messages locally so that it doesn't end up stored forever online. The thing is, I feel like moving a message ...
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18 views

Teams meeting link gets stripped from calendar entry when accepting in Apple Mail.app (connected as Exchange account)

I have an email account connected via Exchange integration in Apple Mail.app and Calendar.app I activated all sychronizations (mail, calendar, notes etc.) Now when I receive an Outlook meeting ...
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19 views

mail.app separate rules for different mail accounts

I have about 10 different mail accounts, connected to mail.app. I want to use separate rules for different accounts. By default, rules apply to all accounts, and if one want any rule to be applies to ...
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15 views

How can I filter Promotion and Social mails from Gmail in Mail app?

I am trying to use my Apple Mail app to read all my Gmails. I now have all my Gmail promotion emails clogging up my main Inbox. I have read the instructions on how to create new labels and filters to ...
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11 views

Mail.app Empty Mailbox Won't Delete

mid-2013 MacBook Air, macOS 11.2.3, Mail.app v14.0 (3654.60.0.2.21). The software is up to date. Mail.app correctly deals with IMAP email. But Mail.app shows a mailbox on the Mac (which I renamed &...
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1answer
8 views

Mail SMTP server list discrepancy

When I'm in Accounts and I select the dropdown of SMTP servers I get a long list of servers (as I manage a lot of accounts). But when I go to edit the SMTP server list, not all of the accounts in the ...
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1answer
20 views

Can I know if an email recipient downloaded a mail dropped file in Mail.app?

I have send a large file with Mail.app with the "drop" feature and would like to know if a recipient downloaded it. Is it possible to have such a information?
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Recover emails from an old MacBook with “broken” Apple Mail v9.3

A friend is still happily using their trusty 2009 MacBook with El Capitan and Apple Mail v9.3 installed. Apple Mail was configured to fetch all their mail from a POP3 account and save them locally. ...
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1answer
16 views

How to restore ability to see server-stored mail drafts under “All Drafts” section of Favorites in MacOS Mail.app

I have several IMAP email accounts whose drafts are stored on their respective servers, and I have gathered these draft folders into the "All Drafts" section of Favorites in MacOS Big Sur ...
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26 views

How can I automatically modify the text of any new reply or forward I compose in Mail.app?

I would like to immediately change the text of a new reply or forward in Mail.app. I am most interested, specifically, in removing the quoting from the attribution line on replies, or the "begin ...
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13 views

Views message size in email

All I want to do is find out how big email messages are. (Curiously enough, I'm having the same challenge with Gmail, but that's another story.) It's obviously a fundamental datum for cleaning up one'...
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23 views

Applescript for Mail.app to transfer mail between IMAP-accounts in a stable way?

I have just spent a few hours with Thunderbird trying to transfer 500 mails from one GMail-account to another and it is completely unreliable (well, it fails reliably). Now I am looking for an ...
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1answer
32 views

How can I remove a Gmail account in macOS?

I have a Gmail account that has a conflict, how do I remove my Gmail account from my Mac Air?
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27 views

A little confused with gmail imap folders not showing

so im on catalina 10.15.7 and running Mail version 13.4 I use to be able to see my imap folders when i would click the show button and they would expand below the corresponding accoun,like for ...
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26 views

Forward a bunch of emails individually out of Apple Mail

I'm using Zapier to parse ~1000 emails I have in a folder on Apple Mail. I have set up a Zapier parsing template using 1 sample email. To my knowledge, the next step is to forward the 1000 emails ...
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37 views

How do I change the default font size for reading the body of messages in Mail 14.0

How do I change the default font size for reading the body of messages in Mail 14.0? I know that I can use ctrl ⌃ + +, but I want the reading pane to default the body of the message to a larger font ...
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1answer
20 views

Drag open Excel or Word file into Mail as an attachment

Say I have an Excel file open and a new Mail message open. If I want to attach the Excel file to the email, my usual approach is to locate the file in Finder, and drag the file icon into the Mail ...
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13 views

How can I get an URL shortener in mail.app?

I want to add short URL in my email letterhead. Is there a way to do it in mail from Apple ? I know it's possible in Gmail but doesn't know in Mail. My version is 9.3 in El Capitan.
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28 views

Find and delete duplicate mails in Apple Mail (Big Sur/M1)

How can I find and delete duplicate mails in Apple Mail (on Big Sur/M1)? Ist there a (free) app or a script for that? Problem was discussed here long ago: remove duplicate emails. However, the Araxis ...
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20 views

Apple Mail IMAP incorrectly moving to Gmail's Trash, not Archive (All Mail) as intended

Setup: macOS Big Sur, using Apple Mail client connected to Gmail via IMAP. Expected behavior: when deleting an email from Apple Mail client, Gmail should preserve it in All Mail (i.e Archive). ...
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1answer
11 views

Mail, Automation can't be configured after Time Machine restore after OS re-install

ENVIRONMENT: MacPro 4,1, 56GB RAM, running Mojave via DosDude's patch kit. SYNOPSIS: I unwisely installed the latest Mojave full update (Mojave Security Update 2021-002 10.14.6). Afterward, my second ...
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18 views

How can I make word for mac docs open in front of the current application, not behind

Before I upgraded to Big Sur my word docs used to open in front of whatever application I was using, e.g. Finder, Mail. Now when I open a Word doc from Finder or a Mac Mail attachment it opens behind ...
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15 views

Applescript to send autoresponder to specific group members ONCE

Can anyone help me build an autoresponder that resembles the following? Conditions When email is received by senders within a specified group (i.e. those with emails containing "@gmail.com) Send ...
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1answer
38 views

Can I get Apple Mail app to automatically split emails into focused and other?

I've come from using Outlook which automatically splits my emails into "focused" and "other" (Gmail does something similar I believe) and am wondering if the Mac Mail app has ...
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23 views

Recovered Messages Mailboxes. How to get rid of

The Recovered Messages mailboxes in "On My Mac" com.apple.Mail.Backup should be safe to delete. When I use "delete mailbox" option they do not delete, nothing happens. The ...
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36 views

Moving macOS Mail App Icon From Dock to the Menu Bar

The Mail app built into macOS isn't the nicest thing in the world, the UI looks dated and Outlook is a much better alternative (for me at least). The problem that I am facing is that I need the macOS ...
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6 views

Suddenly all Gmail emails on High Sierra mail client display the same content

Not sure when this started, but eventually all my emails from the same sender are showing the same content. For example it picks one of my sender's replies and from that moment any other email I click ...
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1answer
17 views

Is there a way to only mark the most recent email in a thread as unread?

Right-click -> Mark as Unread marks every email in the thread as unread. I am using MacOS 10.14.6 and Mail 12.4.
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1answer
19 views

Problem starting Mac Mail on Big Sur

I have just bought a new Mac Mini (M1) with Big Sur. When I start Mail I get a screen headed "Message Import" , "Welcome to Mail". I have 2 options Continue to import messages or ...
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14 views

Lost All Gmail Folders On macOS Mojave

I am using macOS Mojave 10.14.6. And mail software version 12.4. I had included my gmail account in Internet Accounts. Today, I find I am unable to view the mail folders I created through this mail ...
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1answer
80 views

Failed to authenticate with Google, please try again later

macOS Big Sur 11.2.1 Cant add any account to Mail, Calendar, etc.. For example, when I try add gmail account to my Mail and follow all steps: Same time when I log in with this account to google in ...
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10 views

Control-Command-A (archive) not working in Mail

In the past, I could archive an email by pressing control-command-A but now it doesn't work anymore. Now, with control-command-A, I go into some sort of screen selection tool that allows me to take ...
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20 views

How to reply using custom email in iCloud Mail/ Mail?

Suppose I have purchased a domain example.com from Google Domains, and I have created an alias user@example.com which forwards to user@icloud.com. So now I'm able to receive forwarded mails, but how ...
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1answer
61 views

What is Containers/com.apple.mail suppose to look like?

My three-month-old MacBook Pro was upgraded to Big Sur as soon as it arrived, before migrating in accounts and apps from the old one. It has since had several seemingly unrelated problems that do not ...
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1answer
29 views

How do I get all my archived Gmail into iCloud mail?

How do I get all my archived Gmail into iCloud mail? I don’t just want it in the Mail client, I actually want it on iCloud servers for future reference. For example, an email I sent using Gmail 10 ...
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2answers
70 views

Is there not one decent email client for Mac?

When I started looking for an alternative to Mail I had no idea it would become a quest. So my criteria have become... One-off purchase (no monthly/annual billing) Pleasant UI Doesn't force me to use ...
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6 views

Add paragraph to numbered list item after adding nested list to it

In Mail, when you have: Item 1. Some paragraph in Item 1. Item 2. Item 2 - 1. Item 2 - 2. What to do so that you can get: Item 1. Some paragraph in Item 1. Item 2. Item 2 - 1. Item 2 - 2. Some ...
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27 views

What characters/length are supported in Mail.app IMAP passwords?

I use a password manager and created the password LX7mQW9Tw^V0$Ef2Ag#v* (* don't worry, that's not my password any more, keep reading) My DNS / email provider accepted it and I could use it ...
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27 views

Get email message-ID in Mail on iOS [duplicate]

In Mail on macOS Big Sur, I went to Preferences > Viewing > to show message-IDs in the header. The message-ID is a unique identifier for each email and looks something like this: <4E21D492-...
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2answers
52 views

Why does Mail.app take three minutes plus to open?

For some time now, Mail.app takes three minute or more to display its window, and for that interval, is labeled "not responding." There are several things that are related somehow: During ...
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12 views

Since updating to Big Sur Mail.app search *of any kind* is not working [duplicate]

I simply do not get the "All Mailboxes" mailbox icon in the mailbox panel of OSX. I followed the directions here: https://www.macobserver.com/tips/how-to/fixing-broken-mail-search-macos/ So ...
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2answers
87 views

Help with an AppleScript - click a menu item which has a name which changes

I'd like to make F5 be equivalent to clicking on the mail icon in the taskbar, and F6 equivalent to clicking minimise on the mail app main window (or the 'hide' action). Is there a way to achieve ...
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1answer
39 views

How do I use Mac Mail as a searchable archive of past emails and delete emails on Gmail?

Can I use Mac Mail.app as a searchable archive of emails stored locally? How can I set this up? I use Gmail as my primary email and interface. I'm out of space. I have mac Mail.app linked with Gmail, ...
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1answer
50 views

Why is Apple Mail loading remote content in Spam Messages?

For a while now, likely including and pre-Big Sur, whenever I actually go through my Spam box message-by-message, when I click on one message is initially loads with the spam bar, the off yellow bar ...
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24 views

Mail (Catalina) started printing some emails recently with very small text size but view okay?

Some emails I have composed and sent in Mail (13.4) in MacOs Catalina (10.15.7) has started to physically print with a very small text - virtually unreadable. This is also reflected in the print ...
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17 views

How to clear unread bullets after emails being read without need to restart the Mail app in iOS 14?

I have updated my iPad operating system from iOS 11.4 to iPadOS 14.3. In the new updated OS when I open the Mail app to see new received emails in my account inbox, blue bullets next to unread emails ...
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18 views

Added new account to Apple Mail, it can't authenticate though webmail works fine

I'm out of ideas on what to try here. 2018 MBP running Mojave 10.14.6. I just received a new work email address, that was just created and has never been used before. I have numerous other email ...
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8 views

Mail rules to play a sound only work for 'apply rules

Running latest Catalina, Apple Mail, etc. I have a rule that says if (conditions) Play Sound (custom sound). It works fine if I highlight a message already downloaded and 'apply rules'. However, I ...
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1answer
44 views

How do I add a new google contact on an iPhone?

I’m trying to add a new contact on an iPhone to a google account. I can go to contacts.google.com in safari and add it there, but is there a way to do that with the contacts app? I have google ...

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