Questions tagged [mail.app]

Apple Mail, the email client application provided with macOS and iOS.

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Why is a folder in Mail favourites greyed out and how to reactivate it?

In the favourites section of Mail (in screenshot at location (1)), a folder is greyed out. It cannot be selected, also nothing happens if I hover over it. What could be the reason? Please note, the ...
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What is "Remind Me" supposed to do?

When I use the Remind Me feature in iOS Mail (iOS 16, iPhone 8) I imagine that when the fire date has passed I'll receive a local notification reminding me about the message. That never happens. I'm ...
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2 Computers, multiple email accounts; removing Mail app storage on old laptop

I have 2 MacBooks: One that is I use, and one that my kids share, but that used to be my old personal one. I have kept my Admin account on that laptop. It's running out of Storage space, and I noticed ...
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Do Mac or iOS IMAP passwords expire from the client side?

I tried to log in to my 3rd party hosted (i.e. not Apple) IMAP email account this morning and got an authentication error. I then tried connecting on my phone and same thing occurred. So, I contacted ...
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iPad Mail app only downloads 3,000 mails

Since my Apple Mail app on iPad did not show all my emails in the Archive folder, I deinstalled the app and reinstalled it. After connecting to my iCloud account, 3,000 emails were downloaded. On ...
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How do I limit the number of emails downloaded in Apple Mail for iOS 16?

After several years with an Android phone, I have an iPhone again. I have a few Gmail accounts, as well as an iCloud account (from years ago). I connected one Gmail account, and the iCloud account is ...
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Mac Mail app: Is the size of an exported mailbox in Mac Mail still limited to 2.15 GB?

I exported a mailbox with about 4 GB. The export file name contained the word partial while the size increased. Then, when the exported mailbox reached 2.15 GB, the word partial was no longer part of ...
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Apple Mail app notification settings keep resetting to defaults

I've traditionally eschewed the Apple Mail app in favor of other apps, but Outlook is too bulky and I am tired of using the Outlook and Gmail web interfaces to check my various accounts. I have 5 ...
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iPad Mail app: archived emails on iPad stay in Inbox on Exchange server

Since yesterday, I have archived multiple emails (Exchange server) in the Mail app on my iPad. However, on the server, and therefore also on my iPhone and on my Mac, they stay in the Inbox. In general,...
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Mail.app iOS: "Remind Me" about sent message

I sent an email that I want to follow up on. "Remind Me" is only available in the inbox, not in sent items. How can I have mail remind me to follow up?
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How do I set up a keystroke to change the background color of an Apple Mail inbox listing

I'm using Apple Mail. I'm also running an extension (MailSuite) which I use to set up keystroke commands. Mailsuite Act-On has a command which I can activate with an Act-On keystroke, to change the ...
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Is there a way to send mail to "Joe Blow" <joe@blow.com> without adding them to the contacts?

How do I send an email to a single person with their first name and last name without having to add them to my contacts in the Apple Mail app on my mac? Is this possible?
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Smart mailbox apply rules on incoming mails for a particular email

I have multiple accounts logged in the mail client of my Macbook, two are my personal Gmail and iCloud emails and the other my University email id. I want to create Smart Mailbox such that all the ...
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Apple Mail won't send annotations on images for any other Image Size than "Actual Size"

macOS: 13.0 (22A380) A lot of communicating with my clients depends on annotated screenshots I send them via Email. My workflow goes like this: I press command+alt+shift+4, then I press space and ...
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Undo flag in Mail.app

While trying to search in Mail.app, I somehow seem to have selected all Mail in one inbox and flagged them all (as important). Somehow a matter of two keystrokes. How can I undo that? I want to remove ...
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On IPad Mail, Inbox folder not displaying properly

A bit hard to explain without the illustration attached, but on my iPad, using iCloud or Fastmail (so its not provider-related), it doesn’t display the inbox folder alongside my other folders for the ...
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Why does iCloud mail badge push notification updating not work

I’m looking for a good reason to move to iCloud from Fastmail but testing out iCloud, I am perplexed why when opening new mail on my iPad for instance, doesn’t update the read badge on the iPhone in ...
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AppleScript's "Set first paragraph to" using Mail no longer works with 13.1 (Ventura)

I have an Automator/AppleScript task working since months that takes a selected e-mail, replies to it and adds a standard greeting on top of the reply. Since updating to macOS Ventura (13.1), the ...
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How can I change the default behaviour of links in Apple Mail to appear as text URLs? [duplicate]

I am happy composing my emails in HTML as it provides needed functionality in my office; however, the link preview is killing my productivity. My recipients need to be able to view the URL text (and ...
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Can't CC / BCC from Hide My Email on MacBook Air / Ventura

MacBook Air M1 2020 OS: Ventura 13.1 I have received a reply to my Hide my Email address, in which two other people are CC'd. However, when I hit Reply All (desktop), the To address is immutable, the ...
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How to edit a Mac mail message scheduled to Send Later

Using Mail.app macOS 13.1 (Ventura) I can schedule messages to be sent later, which is helpful since my work wants messages sent during business hours but I work on a different time zone than most of ...
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Glass sound missing in Apple Mail on macOS Monterey

I'm using Apple Mail 16.0 (3696.120.41.1.1) on macOS Monterey 12.6.2 (21G320). I remember there used to be a sound called “Glass” or similar. I was using this for incoming e-mails some months/years ...
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Apple Mail sometimes not showing content of e-mail

I'm using Apple Mail 16.0 (3696.120.41.1.1) on a MacBook Air (13-inch, 2017) with macOS Monterey 12.6.2 (21G320). I don't know when it started but there's a problem I have since some months: Sometimes ...
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Does marking e-mails as spam help other Mac users?

Sometimes there's a spam e-mail in my inbox. I just have to click the spam button and the e-mail will get moved to the Junk folder. Some emails even land in the Junk folder automatically. I assume ...
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Cannot delete / move Mails on Office365

MacOX 13.1 (22C65) My Mac Mail App is connected to an office 365 account via exchange. I have the following weird situation: Using Outlook/Web: When I delete a message from the Inbox in Outlook/Web, ...
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Inconsistent “load all images” in iPad Mail

I have two iPads where Mail’s “load all images” button works differently and I can’t figure out why. On both of them, “protect mail activity” is off and “block all remote content is on. Also on both, ...
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Command+backquote (switch to nexrt window) shortcut no longer works correctly in Mail after upgrading to Ventura

This is a very strange one. I just upgraded to Ventura (13.0.1) and have discovered that for some reason the keyboard shortcut Command+backquote, which is supposed to cycle through windows of the ...
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Smart Mailbox to get mails sent only to me

I am trying to create a Smart Mailbox to get mails sent only to me. I only managed to find a rule for mails where the recipient list contains my email. Anyone knows how to do it?
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Sort accounts in From: line in Mac Mail.app

How can I manually change the order of the accounts listed in the dropdown of the "From:" line when composing an email? Details: I manage more than 20 email accounts in my Mac Mail app, some ...
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Get attachments from .eml files that are not in ~/Library/Mail

I copied a large number of .eml files from Mail.app to a separate folder. Each message has two attachments: a .kmz in base64 and a .gpx in plain text. I want to get these attachments from the .eml ...
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Display profile photo on every email in Mail.app

I have been using Spark for the last couple of year but with their new app being Electron-based and overall horrendous, also I have serious concerns about their privacy. Point is: I want to switch ...
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How do I make the Mail app on iPhone save my sent messages to the Gmail's sent folder?

My iPhone has iOS 16.1. In the standard Mail app I use my Gmail account as my primary / only mail account. When I send email from this account it doesn't get stored in Gmail's Sent folder, but it does ...
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How to stop Apple Mail from telling me to "Follow Up..."

I really appreciate that MacOS' Apple Mail now is able to tell me that emails that I sent three days ago have not been responded to, and that I can "Follow Up..." However, now, Apple Mail ...
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1 vote
1 answer
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Mail app: How to check which account is an email being sent to?

I receive a number of emails to mailing lists on my Mac, using Mail app. The recipient of these emails is not my email but the mailing list. This is important information to unsubscribe, for instance. ...
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MacOS Ventura-Apple Mail: How to search text string in message body

On 24 Feb 2021, user Aivar Paalberg answered a similar question: <<I agree that this is cryptic. But by default it do search whole message. And it works also following way: write into search ...
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mail.app moving subfolders under Inbox

is there the possibility to have all the folders created for a given mail account organised in a tree-like view? Something like this image from this previous question: I am not sure if this was a ...
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Mac Mail - unable to move messages with using keyboard Cmd-? or Cmd-Shift-/ for some destination folders

I saw in a tip from Vincent (back in 2015) that I could use the 'Cmd-?' or 'Cmd-Shift-/' to use the power of MacOS to move mail from inbox to another folder. This works perfectly when the destination ...
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Phantom “new” e-mails

Frequently when I launch Mail.app, it says "Connecting" for a while, then says “X new messages” when there are none. The notification does not appear like it does when there are actually ...
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Mail rule to move messages with all-capital subject to Junk

I would like to create a rule on Mail that automatically moves any new e-mail message to the Junk folder if the subject contains all capital letters. I do not think that thanks to the Mail Rules it is ...
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Apple Calendar App - meeting not showing up

I have a meeting that's not showing up on my Apple Calendar but is showing up on the calendar on my Microsoft Teams app. I verified that calendars are enabled for my Exchange account under System ...
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Deal with email messages that aren't quite spam

The spam button is good for marking spam messages and banishing them to the spam folder. I'm looking for a quick way to deal with messages that in my opinion are not quite spam. Mostly advertising ...
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Image signature in Mac Mail without an attachment

I would like an image in my email signature in mac Mail. I would like that image to not be an attachment. I believe this used to be possible, but now when I'm setting it up, my email signature image ...
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PDF Print to different email client?

I’ve been experimenting with MimeStream as my email client and I generally like it. I did the thing of going into Mail’s preferences¹ to change the default email program so most of the time everything ...
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sending email fails when I'm away from home

I use OS X Mail program on a mid 2015 MacBook pro running Big Sur. Before that I had a late 2013 Retina model running Catalina. Both of these machines have/had this problem and with some previous OS's....
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Is it possible to install Apple Mail without installing the full Ventura OS?

I use my laptop for work and I don't want to risk incompatibilities. I have been burned before. However, there are some features of apple mail that I would like to use, hence the question.
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How to disable link previews and link dropdowns

Since updating to Ventura, whenever I paste or type a URL into an email draft, Mail app now automatically crowds my message with large content previews, it pings websites and downloads images to add ...
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how to restore (or migrate) the "On My Mac" folders & subfolders in Mail.app?

I can't use Migration Assistant to restore my TimeMachine backup of a destroyed volume to a new Monterey install (long story, but the TLDR is that it's a limitation of OpenCore). I drag copied ...
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macOS Ventura - 'Mail -MailLibraryUpgradeOnly YES' using a lot of CPU

I'm on macOS 13.0 22A380 x86_64 (Ventura) and the new Mail.app sometimes runs this process /System/Applications/Mail.app/Contents/MacOS/Mail -MailLibraryUpgradeOnly YES which utilizes ~140% of CPU ...
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Turn off link preview in Mail

In MacOS 13.0 (and 13.0.1) when I paste a link into an email using Mail, it converts the URL into a preview of the web site. How do I turn that off and just have plain links by default? I just want to ...
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How can I email a photo in HEIC format?

Photos on my iPhone are taken and stored as HEICs. If I use the share sheet in the Photos app to email a photo as "Actual size," the message arrives with the photo as a JPG attachment. How ...

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