Questions tagged [mail-rules]
The mail-rules tag has no usage guidance.
74
questions
38
votes
4
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outlook: apply rule to past messages
I use outlook as client for an exchange server.
I created several rules that are local to the mac (as opposed to server side rules), and I want to apply them for past messages.
I can't find a way. - ...
- 715
18
votes
3
answers
2k
views
Set "Load remote content in messages" per sender?
In the Mail setting (under Viewing) tab, there is a option Load remote content in messages which I unchecked, so for each email that contains remote content, I need to click the Load remote content ...
- 1,140
13
votes
6
answers
13k
views
Where are Mail.app rules stored? They got deleted and I want to restore them
Since Mail.app had trouble connecting to the various accounts, I tried to 'reset' it by removing all accounts and the stored passwords in Keychain Access.app. Then I re-added all the mail accounts.
...
- 49.3k
7
votes
1
answer
4k
views
Is there a clever way import my Mail.app rules to iCloud?
I have a lot of rules in my Mail.app but when my computer is off my inbox fills up with junk and it's hard to read from the phone. I want to set up the rules on iCloud but don't see a way of uploading/...
- 1,715
6
votes
1
answer
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How do I export mail.app rules to other filtering solutions such as procmail?
In the past I handled email filtering using Mail.app's Rules. I want to move my filters out of Mail.app and into another solution, such as a centrally-organized IMAP + procmail setup.
Is it possible ...
- 61
5
votes
2
answers
25k
views
Forward or Bcc a copy of all outgoing mail
I've got one machine set up with an email account, using Mail.app.
I'd like to send a copy of all outgoing mail from that account to another email address I have, which is not on the same machine.
I'...
- 3,865
5
votes
2
answers
3k
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No new mail notification at apple mail dock icon when rules apply
I've set a rule in apple mail. It's very simple. If a specific individual sends me mail it moves it directly to the destination folder. The problem is that it does not notify me that a mail arrived! ...
- 51
4
votes
3
answers
10k
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Apple Mail - Do not apply rules automatically
As I understand it, active Apple Mail rules automatically get applied when mail comes into the Inbox.
Is there a way to prevent rules from being applied automatically, so that they are only applied ...
- 141
4
votes
1
answer
286
views
My mail rules don't stay on
I've setup one very simple rule that applies to messages from one sender... the rule works just like it should (most of the time).
Randomly, after I've restarted Mail the rule will be unchecked, so ...
- 155
4
votes
0
answers
2k
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How can I use wildcards within Apple Mail rules?
I have a couple dozen rules within Apple Mail and some have hundreds of lines. The latter are rules mostly to divert spam. I own several domain names and get endless spam to made-up or altered ...
- 141
3
votes
1
answer
494
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Advanced Mail Rule
I want to write a rule like that does the following:
act on
all messages from contacts that are in my address book
do
move it to the folder <known>
except
if another rule matches
...
- 153
3
votes
1
answer
3k
views
Save attachments from Mail.app based on subject
I have been trying to write an Applescript to help me saving attachments, but realized quickly that I do not have the knowledge to do such a difficult script. Here is some background.
We receive ...
- 33
3
votes
2
answers
3k
views
Migrating Mail.app rules from 10.6 to 10.8
I want to move my Mail.app filtering rules from my old 10.6 machine to a fresh 10.8 install. I've seen people talking about moving these by copying over MessageRules.plist, but I haven't seen anyone ...
- 181
3
votes
1
answer
6k
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iCloud server side wildcard mail rules
I couldn't find any information on how to set up wildcard rules in iCloud mail. I want to forward mail from any sender of a certain domain to another address.
What exactly is the syntax of the ...
- 133
3
votes
2
answers
2k
views
How can I get my mail rules from Mavericks to Sierra without doing them over one by one
Or how can I export them?
Or even just print them?
There are far too many for me to do them over.
- 57
3
votes
1
answer
7k
views
Apply email rules to existing emails
I've added a email rule in iCloud to copy emails with a specific from address to a folder. This is working fine, all new mails are moved to that folder. Is there a way to apply the rule also to mails ...
- 265
3
votes
1
answer
249
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Efficient creation of filtering rules in Mail.app
I have selected a received email in Mail.app and would like to create a rule to redirect all emails from the same sender to a specific folder. I know how to create such rules manually from the ...
- 429
3
votes
1
answer
5k
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What is the ‘has list-id containing’ iCloud Mail rule?
What is the “has list-id containing” drop down option mean, how do I use it, and what does it do?
- 31
3
votes
0
answers
317
views
Can't forward emails using rules in Mail.app
None of my Mail.app rules seem to be working to forward any emails even though they are working normally for other things: moving into folders, marking as read, etc. I'm using macOS Big Sur Version 11....
- 705
3
votes
0
answers
114
views
How do I get macOS Mail not to show remote content in Gmail/Exchange’s spam folder?
For some reason, macOS Mail on Monterey will display remote content for messages in the Spam folder of both my Gmail and Exchange accounts. This is of course unfortunate because the spammer then knows ...
- 242
3
votes
0
answers
30
views
Apple Mail: Adding two or more standard actions
I am happily using Apple Mail and have ordered my mail chaos into a great structured tree of certain archive directories. I use apple Mail rules to organize a lot of the incoming traffic to be ...
- 143
2
votes
1
answer
665
views
Apple Mail rule that combines "all" and "any"
I would like to create a rule for Apple Mail that combines "all" and "any".
Specifically, I need to do a rule where I have a group of "any" criteria, "Message content contains X" OR "Message content ...
- 768
2
votes
1
answer
243
views
Mail.app button to explicitly move to Junk without built-in filtering
I'd like to create a button in Mountain Lion's Mail.app to move mail to an IMAP folder called Junk, much like the Archive button moves mail to my IMAP Archive folder. (This folder is automatically ...
- 4,346
2
votes
1
answer
219
views
Script to run Apple Inbox Rules
Note: I am not asking how to create a rule which runs an Applescript. I want to go the other way around: run a script that will apply existing rules to all the messages in the inbox. That is, simulate
...
- 595
2
votes
1
answer
335
views
Big Sur Mail all archives folder
In Big Sur the mail client doesn't show a folder combining archives of all accounts. I'd like to have such a folder and tried creating a smart mailbox for this purpose as I'd successfully done to ...
- 133
2
votes
1
answer
365
views
Mail.App, Rules, Regular Expression or content search, Base64
Will the Mail.App (on Mojave) search within the base64 encoded parts of a message with mail rules? It looks like it only searches the text.
I'm not looking for it to decode the base64, rather just ...
- 23
2
votes
1
answer
357
views
AppleScript auto-responder with incrementing number
I'm trying to create an auto-responder that will respond to any email from a certain address with something like:
Thank you for your email.
Your number is #0000042.
The number should increment ...
user221071
2
votes
1
answer
2k
views
Forward or redirect email with attachments using Apple Mail to another email address
I'm on MacOS Sierra. I'm using Apple Mail with Exchange Server. I want to set a rule that when an email is received from a specific sender, then redirect the email to another email address. I'm trying ...
- 21
2
votes
2
answers
1k
views
How do you set a rule to move sent items in Mail?
I've got a rule set in my Apple Mail app to move email older than 90 days out of my inbox to a separate local mailbox (to free up some space on my server – I use imap).
My inbox rule is
If [all] of ...
- 295
2
votes
1
answer
1k
views
How to determine the specific rule Mail App used to move a given message?
I have dozens of filter rules in my Apple Mail (under Mavericks).
(the SyncedRules.plist file is 110460 bytes long)
99% of my rules move spam mail to the trash.
My criteria are somewhat loose, and ...
user64297
2
votes
1
answer
8k
views
Outlook quick-steps functionality on Mac
In Outlook 2010 on Windows, I use the quick steps functionality a lot to automatically sort incoming messages to different folders. The good thing is it applies these rules on subsequent messages as ...
- 131
2
votes
1
answer
407
views
Mail.app rule works only partially
I have this Mail rule:
The Move Message works great and all messages that fits the rules has been moved to the selected folder.
The issue here, is the Mark as Read part of the rule does not work.
...
- 13.3k
2
votes
0
answers
249
views
Export MacOS Mail rules to Office 365 server
My company is moving our mail from an old IMAP server to an Office 365 server. I currently have dozens of mail rules for automatically filing messages into folders. I'm told that Office 365 can ...
- 1,443
2
votes
0
answers
167
views
Manual edit of SyncedRules.plist not sticking
I have a number of Mail.app rules whose action is to move the message to mailbox A. I just created a new mailbox B that I want them to move to instead.
Doing this by hand is very tedious. Also, there'...
- 1,443
2
votes
0
answers
32
views
Which Mail rule processed a message?
I have lots of mail rules that sort incoming mail into different folders. Today a message got put into a folder it didn't belong in. There are over 40 rules that move messages into this particular ...
- 1,443
2
votes
0
answers
16
views
Find mail rules that are no longer being used
I have over 80 rules in Mail, many are for automatically filing mail from service providers to folders. Some of these are probably obsolete, as they were for temporary situations, or refer to ...
- 1,443
2
votes
0
answers
257
views
How to set up an Applescript to remove attachments in Mail as part of a rule?
I'm on Sierra and have MailActOn in Mail.
I want to set up an Outbox mail rule to run an Applescript that effectively will delete all email attachments on the message I am replying to, after ...
- 21
2
votes
0
answers
995
views
OSX Sierra: Mail Rules gone
Just went add a mail rule and it appears that the sierra upgrade has wiped all mail rules:
Is there any way to recover them, or do I need to set them all up again?
Staggers me that apple still can't ...
- 21
2
votes
0
answers
32
views
Is there a way to know which rule filtered an email?
My Mail.app has at least 100 rules with thousands of conditions and sometimes I get mail filtered that was not supposed to be filtered.
All my filters work by moving unwanted stuff to the trash.
Is ...
- 2,437
2
votes
2
answers
261
views
Why doesn't Apple Mail let me move a message when viewing it in a Smart Mailbox?
I use Apple Mail as an IMAP client for my Gmail account. I have a few Smart Mailboxes that I use regularly, e.g. "Today", "Yesterday", etc.
If I'm browsing the contents of a smart ...
- 332
1
vote
3
answers
3k
views
Help writing AppleScript with Mail rule to keep most recent
I've created a rule to move mail from specified senders to a new mailbox called "News." I'd like my AppleScript to go through the "News" folder and only keep the most recent emaisa from those senders,...
1
vote
1
answer
60
views
Reverting an inversion bug in Apple Mail Rules
Sometimes I observe a strange inversion bug in my incoming mails : the sender and title listed in my mailbox do not correspond to the content when I open the mail.
Usually it is inverted with the ...
- 491
1
vote
1
answer
1k
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macOS Mail app rules to delete are archiving instead
I have several rules in macOS Mail app version 12.4 set to detect certain senders and/or subjects, with the action to delete the matching emails.
Here's an example rule:
However, I see they're ...
- 1,888
1
vote
2
answers
2k
views
How to auto-archive mails after sent?
Is it possible to auto-archive mails, after sending - or adding a separate "Send and archive" button?
I use the Inbox Zero approach, so now I need to manually archive conversations that have ended.
- 113
1
vote
2
answers
2k
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How can I move an email without deleting it from iCloud server?
I have local rules on my Mac to move emails from certain people into their own local folders, and sound a unique alert. The problem is that it appears that moving it causes it to be deleted from ...
- 1,184
1
vote
0
answers
31
views
Mail rule to move messages with all-capital subject to Junk
I would like to create a rule on Mail that automatically moves any new e-mail message to the Junk folder if the subject contains all capital letters.
I do not think that thanks to the Mail Rules it is ...
- 1,264
1
vote
0
answers
229
views
I am trying to create a script with a keyboard shortcut that will move the selected message in Mail to a specific folder
I have certain emails that come in from various sources, and I need to file them away for future reference. Yes, I can drag and drop it into the folder, but I would like to create a keyboard shortcut ...
- 11
1
vote
0
answers
64
views
Why does an email rule testing for "<>" in header "Return-Path" not work?
I found that a good fraction of unwanted emails have the header "Return-Path" equal to "<>", so I thought that I could have an email rule to test for this and then move the ...
- 121
1
vote
0
answers
43
views
Junk Folder Rules: block any sender with an emoji in the address?
I know how to do block a sender for any given emoji, but how can I do this for all emojis?
- 183
1
vote
0
answers
161
views
Can e-mails that were recently deleted through the “delete message” rule action in Apple Mail still be recovered?
I recently set up a rule in Apple Mail with “delete message” as the action. Unfortunately, I made a mistake in the conditions of the rule. And to my dismay, “delete message” really seems to ...
- 3,711