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Questions tagged [mail-rules]

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How can I use wildcards within Apple Mail rules?

I have a couple dozen rules within Apple Mail and some have hundreds of lines. The latter are rules mostly to divert spam. I own several domain names and get endless spam to made-up or altered ...
Cyn's user avatar
  • 141
3 votes
0 answers
382 views

Can't forward emails using rules in Mail.app

None of my Mail.app rules seem to be working to forward any emails even though they are working normally for other things: moving into folders, marking as read, etc. I'm using macOS Big Sur Version 11....
Vincent's user avatar
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3 votes
0 answers
133 views

How do I get macOS Mail not to show remote content in Gmail/Exchange’s spam folder?

For some reason, macOS Mail on Monterey will display remote content for messages in the Spam folder of both my Gmail and Exchange accounts. This is of course unfortunate because the spammer then knows ...
tb87's user avatar
  • 242
3 votes
0 answers
31 views

Apple Mail: Adding two or more standard actions

I am happily using Apple Mail and have ordered my mail chaos into a great structured tree of certain archive directories. I use apple Mail rules to organize a lot of the incoming traffic to be ...
Jan's user avatar
  • 143
2 votes
0 answers
270 views

Export MacOS Mail rules to Office 365 server

My company is moving our mail from an old IMAP server to an Office 365 server. I currently have dozens of mail rules for automatically filing messages into folders. I'm told that Office 365 can ...
Barmar's user avatar
  • 1,598
2 votes
0 answers
184 views

Manual edit of SyncedRules.plist not sticking

I have a number of Mail.app rules whose action is to move the message to mailbox A. I just created a new mailbox B that I want them to move to instead. Doing this by hand is very tedious. Also, there'...
Barmar's user avatar
  • 1,598
2 votes
0 answers
33 views

Which Mail rule processed a message?

I have lots of mail rules that sort incoming mail into different folders. Today a message got put into a folder it didn't belong in. There are over 40 rules that move messages into this particular ...
Barmar's user avatar
  • 1,598
2 votes
0 answers
17 views

Find mail rules that are no longer being used

I have over 80 rules in Mail, many are for automatically filing mail from service providers to folders. Some of these are probably obsolete, as they were for temporary situations, or refer to ...
Barmar's user avatar
  • 1,598
2 votes
0 answers
270 views

How to set up an Applescript to remove attachments in Mail as part of a rule?

I'm on Sierra and have MailActOn in Mail. I want to set up an Outbox mail rule to run an Applescript that effectively will delete all email attachments on the message I am replying to, after ...
MMcLaren's user avatar
2 votes
0 answers
995 views

OSX Sierra: Mail Rules gone

Just went add a mail rule and it appears that the sierra upgrade has wiped all mail rules: Is there any way to recover them, or do I need to set them all up again? Staggers me that apple still can't ...
user2003052's user avatar
2 votes
0 answers
32 views

Is there a way to know which rule filtered an email?

My Mail.app has at least 100 rules with thousands of conditions and sometimes I get mail filtered that was not supposed to be filtered. All my filters work by moving unwanted stuff to the trash. Is ...
Duck's user avatar
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1 vote
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Mail rule to move messages with all-capital subject to Junk

I would like to create a rule on Mail that automatically moves any new e-mail message to the Junk folder if the subject contains all capital letters. I do not think that thanks to the Mail Rules it is ...
AlessioX's user avatar
  • 1,304
1 vote
0 answers
257 views

I am trying to create a script with a keyboard shortcut that will move the selected message in Mail to a specific folder

I have certain emails that come in from various sources, and I need to file them away for future reference. Yes, I can drag and drop it into the folder, but I would like to create a keyboard shortcut ...
Kyddrivers's user avatar
1 vote
0 answers
68 views

Why does an email rule testing for "<>" in header "Return-Path" not work?

I found that a good fraction of unwanted emails have the header "Return-Path" equal to "<>", so I thought that I could have an email rule to test for this and then move the ...
Alan Wehmann's user avatar
1 vote
0 answers
52 views

Junk Folder Rules: block any sender with an emoji in the address?

I know how to do block a sender for any given emoji, but how can I do this for all emojis?
SumNeuron's user avatar
  • 183
1 vote
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170 views

Can e-mails that were recently deleted through the “delete message” rule action in Apple Mail still be recovered?

I recently set up a rule in Apple Mail with “delete message” as the action. Unfortunately, I made a mistake in the conditions of the rule. And to my dismay, “delete message” really seems to ...
Rinzwind's user avatar
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1 vote
1 answer
479 views

How do I set up a Mail.app rule for removing attachments?

While Mail.app offers a menu item for removing attachments from e-mail, I find myself wanting to make a rule for removing attachments from e-mails. Anyone knows how that can be done? AppleScript, ...
mikl's user avatar
  • 270
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0 answers
26 views

Where do emails go if a rule sends them to "No mailbox selected"

For some reason a Mail rule was unintentionally set to send emails to "No mailbox selected". This rule has been repaired; however, I do not know where those emails are now! Does anyone know ...
Parapluie's user avatar
  • 447
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0 answers
15 views

Mail App rules and iOS/iCloud clients

Suppose I configure a rule in the MacOS desktop mail App that puts messages from one sender into a special folder. I observe that this rule does not sync with the iCloud mail rules (which are also ...
user avatar
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Mistake in writing rule; Mail trying to move all junk mail to inbox

Today I wrote a rule in Mail to move email of a certain address from Junk to Inbox. While writing I accidentally forgot to change If any of the following conditions are met: to If all of the following ...
Muctar Diaoune's user avatar
0 votes
0 answers
120 views

Custom actions to filter junk mail arriving in Junk mailbox aren't executed

I receive a lot of junk mail that is sent to [email protected]. I’ve found that I can set up a rule based on the Original-Recipient header that matches with “rfc822:[email protected]” to delete most of these ...
odysseus's user avatar
  • 985
0 votes
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57 views

Is Gmail stopping rules in Mail.app?

My rules in Mail.app works only when I run them manually. I gues this should not be a case. Rules should work on each sync. On https://support.apple.com/en-gb/guide/mail/mlhlp1017/mac I have found ...
Błażej's user avatar
  • 349
0 votes
0 answers
261 views

Mail Script in Rules

Hopefully, I can explain what I am attempting to achieve. I have an email address designated for SMS ([email protected]) This account gets check via Mail (apple V13). I have a rule that every message ...
Frenchy's user avatar
0 votes
0 answers
816 views

How to work-around limitations of iCloud Mail rules to emulate Mail.app rules?

I have been using Mail.app to manage my personal and work email accounts forever, using many rules in the desktop Mail.app to manage the large volume of messages that pass through my accounts; however,...
Rax Adaam's user avatar
  • 259
0 votes
0 answers
167 views

How to run an AppleScript from a Mail rule when screen is locked

I wrote an AppleScript to send an email with a hashtag in the subject to [email protected] and I created a Rule in Apple Mail to run the AppleScript when a new mail is from a specific sender ...
hepcat72's user avatar
  • 1,287
0 votes
0 answers
760 views

How can I create an iCloud mail rule to forward emails to an address and move them out of the inbox?

In iCloud, there are rules to forward matching emails to an address and to move matching emails to a mailbox, however I can't find a way of forwarding matching emails to an address and then moving ...
shearnonsense's user avatar
0 votes
0 answers
1k views

Accidentally deleted all Mail - How can I get it back?

In Apple Mail, I accidentally marked all messages in the Inbox folder as Junk (I meant to mark as read) and it appears all mail was deleted permanently. My Mailbox Behaviours specify Yet the deleted ...
oarfish's user avatar
  • 1,992
0 votes
0 answers
50 views

Make rule for message in mail.app

Is there a way to create a mailbox rule based on the currently highlighted message in mail.app? OSX 10.8.5 I want to create a rule from the application rather than have to go to Mail -> Preferences -...
codecowboy's user avatar
  • 3,292