Can anyone recommend me a productivity/workflow tool that does the following?

  • I would like it to be task based
  • I would like to be able to set:
    • a due-date
    • priority
    • status (for example: started, paused, waiting for input, finished, cancelled)
  • I would like to be able to link directly to one or several emails in my email program (OS X Mail.app or Thunderbird preferred)
  • I would like to write notes about each task
  • I would like to be able to add attachments (documents and images)
  • Some calendar integration would be nice
  • Please don't post duplicate questions: superuser.com/questions/220608/…
    – user588
    Dec 10 '10 at 20:44
  • 1
    @mankoff I can't close as a dupe of a question on a different site. Once we launch and there's a migration path, the questions could be migrated and merged, but until then it's OK to ask on both sites. Dec 10 '10 at 20:53
  • Nice suggestions everyone. It'll be a while before I can pick a "winner" as I'll have to try the apps before I decide.
    – Nifle
    Dec 11 '10 at 18:08

I believe Things does all that. I use it. I like it.

I don’t know about thunderbird “linking” but with Mail.app it works. You can “drag” a mail onto a task or things to create a new one. Same with documents.

  • Extra info - Licence is personal so you can use it on more than one computer. iPad and iPhone apps purchased separately, for now only one computer can sync with the iPad/iPhone version.
    – Nifle
    Dec 11 '10 at 18:18

I think you're looking for OmniFocus, which does (if I recall) everything you want, has a system-wide modal "inbox" tool as well as synchronizable iPad and iPhone apps.

Their price point is ridiculously high in my opinion, but people are fanatical about it.

  • that's like using a sledge hammer to hang a picture on a wall.
    – Epaga
    Dec 14 '10 at 15:54
  • @Epaga, I disagree. Nifle asked for "a productivity/workflow tool," rather than for a simple tasks list. OmniFocus is a productivity tool which certainly may be overkill for their needs, but that's for them to decide. OmniFocus sells themselves even for accomplishing household tasks (based on their "contexts").
    – msanford
    Dec 14 '10 at 16:14
  • i agree that it's a good recommendation since it's one of the standard programs out there. and i also agree it's ridiculously overpriced. ;)
    – Epaga
    Dec 15 '10 at 10:21

The Hit List also does all this. I'm currently using it. It offers sub-tasks and sub-folders so it is more inline with OmniOutlier than Things (which does not offer sub-folders).

It's currently in Beta, which is nice because it's free.


Maybe you want to take a look at Process (Manual in PDF). It’s cheaper than Things and OmniFocus.

note: I’m adding this 2nd answer so people can vote at their discretion.


Judging by your description, you might like Kanban Tool (https://kanbantool.com/). It is task-based, you can add due dates, set priorities and change the status of the task. You can add attachments. It also has a time tracking feature (I personally find it very helpful) and is easy to use. There's a free trial, so you can always test it and see for yourself whether you like it or not.

  • Welcome to Ask Different. Are you involved in this software or company in any way? I'm just asking because this question hasn't been updated or answered in 8 years.
    – fsb
    Apr 11 '19 at 16:23

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