The 'save as' option in iWork has changed when versions and Lion was introduced.

I often open up a doc make some changes - names, dates, prices - and then wish to save the doc in another location and under another name.

Currently I have to create a duplicate first and then save it with another name.

Is there a simple way of doing this?


Best practice would arguably be to Duplicate the document the moment you open it, then proceed with your edits. However, sometimes we open a document and start working, only to realize that it's now (in our mind) a "new" document based on the original.

Applications that support Lion's versioning will give you the option to Duplicate and Revert, meaning that they will make a copy of the current document in it's current state, then revert the original document back to its last saved state.

image of Byword Duplicate and Revert

If some unwanted changes have been saved within the original, you can use Revert to restore the original to the state you prefer.

image of Byword Revert screen

If a document hasn't been opened for a period of time, it will open in a locked state and you will be prompted to either unlock or duplicate it before you can make changes.

enter image description here

  • can restore to earlier version be quite reliable? Sometimes I worry about the program being correct (on Windows), not to mention being able to go back and forth to different versions along the timeline – nopole Apr 24 '12 at 8:03
  • I've found the system to be reliable. – jaberg Apr 24 '12 at 14:02

The answer is No.

Versions (autosave) is a feature introduced with Lion and the logical continuation of making OS X more like iOS - in this special also more user-friendly. If you want to save the same document using a different name, you have to create a duplicate.

Ultimately, you need to find a solution which makes saving as a duplicate faster:

e.g. You can assign a shortcut to Duplicate in
System Preferences → Keyboard → Keyboard Shortcuts.

This way it takes two fast steps to save the same document as a different name:

  1. ++S to create a duplicate.
  2. +S to save duplicate using different name.

enter image description here

  • You could also define CMD+S to trigger 'Duplicate'. Then you'll have to redefine the shortcut for 'Save a Version..' and 'Save...' for new documents. – gentmatt Mar 20 '12 at 14:29

Shawn Blanc suggests A Hack to Get Back "Save As" using Keyboard Maestro

With a keyboard shortcut of Command+Shift+S, the macro will select “Duplicate” from the File menu, choose “Duplicate and Revert” for the original document, close the original document, and then open up a Save dialog box for the new document.


Without third party software, the answer is

Yes, you can.

The caveat is that you'll either need to repeat this for each of your iWork apps, or make it system-wide. I'm presenting the answer for Pages; repeating for Numbers and Keynote is left as an exercise for the reader.

Create a new service in Automator. The service takes no input in Pages.app.The service has a single action: Do AppleScript. The script is:

tell application "Pages"
  tell application "System Events"
    keystroke "S" using {command down, option down}
    keystroke "S" using {command down}
  end tell
end tell

image of Automator workflow

Save the service as "Pages Save As." Use the Keyboard Shortcuts tab within the Keyboard pane of System Preferences to bind the service to CommandShiftS.

image of Keyboard Shortcuts pref pane


Go into the File menu and hold . "Duplicate" should turn into "Save as"

  • @Graeme This is THE answer! – andrewmh20 Sep 8 '15 at 7:21

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