2

If I am the host of a Zoom meeting and people arrive at the meeting late and I want to admit them to the meeting without interrupting the flow of my presentation, is there any way to "Admit all from Waiting Room" from the keyboard? This is further complicated by the fact that if only one person is in the waiting room, there is no "Admit all" option.

Things I've unsuccessfully tried:

  • There is no pre-defined keyboard shortcut for admitting people from the waiting room
  • There is no menu item in Zoom to admit from waiting room, so I can't assign a keyboard shortcut in System Preferences
  • The "Admit all" button doesn't appear in the same place on the screen depending on how many people are in the waiting room, so it looks like simulating a mouse click at particular coordinates wouldn't work.

I don't know if there is a path forward with UI Scripting through AppleScript, or if I'm overlooking a simulated mouse click solution, or if there's something else I'm not thinking of, but I'd love to be able to admit latecomers to a zoom meeting from the keyboard.

Improve this question
4
  • Perhaps another approach would ease the situation. Delegate a trusted member (or members) in the Zoom meeting as a co-host or cohosts, and they will take over admittance and other administrative duties for you while you concentrate on the meeting itself. We've used this option in large-scale faculty meetings (>150) and grade- and school-wide meetings (> 400) for the past year or so at my school. This is also a perfect solution for guest speakers who are then absolved of having to run the meeting themselves.
    – IconDaemon
    Apr 1, 2021 at 13:39
  • 1
    Have you tried using Accessibility Inspector, a part of Xcode, to see what the UI element hierarchical structure of the Admit all from Waiting Room button is and if System Events can click it or use an AXPress action? Or use Automator to record the process and then convert the Watch Me Do action to AppleScript code? Or use UI Browser to ascertain the UI element hierarchical structure? When there is only one person waiting how do let them in the room? Is there any button or what for that?
    – user3439894
    Apr 1, 2021 at 13:45
  • 1
    As far as the Admit all from Waiting Room button changing position on the screen, that shouldn't be a problem if that UI element exposes it properties, i.e., position and size to determine where to click it with, e.g., cliclick, but better if the UI element hierarchical structure and AXPress action are exposed so System Events and interact with it.
    – user3439894
    Apr 1, 2021 at 13:45
  • @IconDaemon I love that idea for when it works, but there are contexts where I am unable or not allowed to set a co-host.
    – Daniel ♦
    Apr 1, 2021 at 14:23

1 Answer 1

Reset to default
2

There's a couple of scenarios to consider.

  1. Showing/hiding the Participants view
  2. No people in the waiting room
  3. Only one person waiting in the waiting room
  4. More than one person waiting.

I'll cover only the case where the Participants View is already active, and the Admit All link is visible due to multiple clients on the waiting list.

This code will click the "Admit All" link

tell application "System Events" to tell process "zoom.us"
    click last UI element of UI element 1 of row 1 of outline 1 of scroll area 1 of splitter group 1 of window "Zoom Meeting"
end tell

To Bind it to a keyboard, 2 options:

  1. Use Keyboard Maestro to run an AppleScript on a hotkey trigger - Simplest, but KM is not free.
  2. I'll save the script above as an Application so that it's available to run from the Spotlight.
Improve this answer
2
  • You don't need keyboard maestro or spotlight. Just create a service via Automator and then create a keyboard shortcut for it in system preferences.
    – hepcat72
    May 5, 2022 at 12:05
  • I guess now it's called a "quick action", not service.
    – hepcat72
    May 5, 2022 at 12:06

You must log in to answer this question.

Not the answer you're looking for? Browse other questions tagged .