I am trying to share a (sub)folder within a shared folder hierarchy with a different person, but this seems to not be possible in Notes.app on Catalina. ... ?

Let's assume I have a folder structure in my Notes.app as the following

- folder1
  - folder1a
  - folder1b
- folder2

folder1, and thus everything beneath, is shared with user X read-write. Now I want, in addition, to share folder1b with user Y read-only (or, at least, read-write, too).

This does not seem to be possible or, at least, it does not work for me. Sometimes it turns out that Y get's the whole folder1 share, sometimes nothing, but I do not seem to get what I want.

Apple docs do not seem to say anything about this, finding info on the net was unsuccessful, partly because of the generic name (Notes.app). Does this work for anybody? All hints are appreciated!

1 Answer 1


Yes you are right. You can share folders or individual notes in the Notes App. But you cannot share subfolders individually.

After some testing I found the same issue as you: When you give person Y access to a subfolder, the whole parent folder with all notes and subfolders will be shared. When you try to remove access for Y from a subfolder, the access to the parent folder and all its content and subfolders will be removed. This is not a clever implementation, I have to admit.

The only solution using the Notes App for this purpose is to convert your subfolders to top level folders and set privileges individually for each folder and collaborator.

Unlike I previously described, you can set privileges on a per user basis to read only or write. But the implementation seems not intuitive at first glance, since the access right dropdown appears first on the folder/file level. As soon as you set different privileges for different collaborators, this dropdown changes the the new option "mixed privileges".

  • thanks for the confirmation, albeit not was I wanted;-) On he second half of the question, can I share folder1 with X and only folder1b with Y, albeit the same rights? (question edited to clarify this "fallback" question)
    – yogik
    May 9, 2020 at 14:04
  • I just did some testing from MacOS and iOS, since functionality sometimes varies between them within the same App (The Photos App is a prominent example), though there is no difference within this functionality of the Notes App. I changed my answer accordingly.
    – iOSapps.de
    May 10, 2020 at 9:15

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