I primarily use Mail.app for my Exchange mail account. But I need to keep Outlook around for those rare cases I need it (for instance editing distribution lists on the server).

But this makes Spotlight searches really convoluted. Every mail shows up twice. Is there any way I can disable the content from individual apps from being part of the Spotlight index? Or an obscure setting (I've looked) inside Outlook that disables Spotlight indexing?

  • 4
    Possible duplicate of Removing a specific app from spotlight – fsb Jan 14 at 13:27
  • That is about removing an app. I ask about removing a content type from an app. – Fuzzy76 Jan 14 at 13:42
  • You asked "Is there any way I can disable individual apps from being part of the Spotlight index?" and that's why it was a duplicate of the other question. If that's not your question then you need to update your question. – fsb Jan 14 at 13:50

You need to tell Spotlight not to search the Outlook Database on your local machine. Assuming you're using MS Office 2016 or later Here's how,

  1. Open System Preferences > Spotlight

  2. Click the Privacy Tab

  3. Locate your Outlook Database which can be found in the Library folder within you home folder. So /Users/userfolder/Library/Group Containers/UBF8T346G9.Office/

  4. Drag the Outlook folder into the privacy tab you opened earlier within System Preferences.

System Preferences/Spotlight/

  • I found the answer myself and we posted simultaneously. But your effort of providing a screenshot is definitely better! :) – Fuzzy76 Jan 14 at 13:45
  1. Open Spotlight under System settings and go to the Exceptions tab.
  2. Add the folder /Users/yourusername/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data/

...now everything from Outlook is excempt from Spotlight.

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