I'm working to set up a paperless filing system. Although I've got several pieces in place, one of the parts that slows me down the most is putting a scanned file into the right folder. Find the folder and then dragging and dropping the file over is really tedious when I'm staring at a mound of papers that need to be filed.
What would be much much better is if I could "file" a file without having to touch the trackpad, i.e. only using the keyboard, but I'm stumped at how to do this.
Inspired by the ebook Paperless, I'm using the following:
- Fuji ix500 scanner
- Simple folder structure using MacOS and finder (with the OCR capabilities of the bundled software of the Fuji scanner coupled with the search capabilities of Mac OS, I can find pretty much any file I need just using search)
- Hazel, for automatically extracting dates from file contents and sometimes moving files.
What I've tried
I started going down the path of setting up Hazel rules to capture the majority of documents that I file. The benefit of this is that if the Hazel looks inside a file with, say, the name of my mortgage company, the rule will have the file automatically moved to the folder for my mortgage company.
The drawback to this approach is that it's tedious to set up each rule, and there's a long tail of documents that are unique enough to not justify making a rule. So then the process comes down to two things:
- Name the file
- Put the file in the correct subfolder
I can speed up naming the file with tools like Text Expander, but I'm stumped at how to speed up putting the file into the correct subfolder.
What I'd like to do is something like this:
- Have the file selected in finder.
- Press Spacebar to preview the contents to know how to name it.
- Press Enter to edit the name.
- Edit the name and press enter.
- [this is the part that doesn't exist yet....] Press a shortcut to bring up a text box that asks where I want to move the file.
- I start typing and autocomplete starts narrowing down the folders.
- I arrow down to the correct folder and press enter.
- The file is moved to the folder I chose.
- The next file in finder is now selected so I can quickly file it (back to step 2).
I'd be open to trying Apple Script if it helped me accomplish my goal, but I'm not even sure if Apple Script can help with this sort of thing.
So to restate my original question, what's a quick way to "file" a file manually into a folder on my machine only using the keyboard?