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How do I copy a meeting in Outlook 2016 on Mac? On PC you just use Copy/Paste. On Mac, all the Edit commands are disabled when you select a meeting in the Outlook calendar.

I spend time setting up a meeting with participants, location, attachments, categories, etc etc etc and I want to create a copy of it or a variation of it without starting from scratch. Is this just one of those "on our to do list" features of Outlook on Mac?

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  • Please consider accepting DerekC's answer as it is (by far) the least complicated way to simply copy an appointment
    – stevec
    Nov 10 '20 at 6:38
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    @stevec you're right. Option-Drag. I wasn't aware I had accepted a more complicated answer ... I've been using DerekC's suggestion since he made it. Changed, and thank you.
    – jay613
    Nov 10 '20 at 13:37
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I have Outlook for Mac [16.29]

I am able to [alt/option]+[click]+drag an appointment. The result is a copy of the appointment in a new location / timeslot...! Yay!

I must admit, I never tried this before - it could work in older versions.

enter image description here

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  • 3
    Does not work in 2020 with any other buttons, if it shows the dotted lines it moves the meeting instead of copying it
    – blub
    Jun 16 '20 at 12:50
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    @blub same issue here. Seems Microsoft wants to make Mac users' experience worse and worse. Jul 19 '20 at 2:38
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    Note, this solution "Option-Drag" does not work in "New Outlook". If you have MacOs 10.14+, Outlook 16.42+, and choose the available (and default) "New Outlook" mode, Option-Drag will move rather than copy the event. I've filed this as a bug report with Microsoft.
    – jay613
    Nov 17 '20 at 13:38
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    Still works for me on Outlook 16.43
    – DerekC
    Dec 7 '20 at 18:13
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    My answer is valid for the OP's question. I don't use the New Look in Outlook (due to lack of multi-account features) and the solution as proposed still works for me.
    – DerekC
    Nov 23 at 13:42
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This is also a workaround but maybe a little quicker.

  • In calendar view, select original meeting
  • Click on the Reply All button in the ribbon -> this creates an email to all attendees
  • Save this
  • In drafts folder select the email you just created
  • Click on the meeting button in the ribbon -> this creates a new meeting request for all attendees of the original with the same basic content (notable exception being the location)
  • Edit the meeting request as desired, perhaps replacing 'RE:' in the subject line with 'Follow-up', adding a time, location or online meeting details and any new text.
  • Send it once ready
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    I'm not sure that's easier than Option-Drag but this might come in handy sometimes. Tx.
    – jay613
    Oct 25 '19 at 14:30
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    This (unfortunately) is actually the only working solution
    – Brigo
    Nov 5 '20 at 9:20
  • This worked for me (version 16.52), but caution, I forgot to update the date before sending the invite initially, and every time I opened the meeting and resent it with the correct date, it would just revert to the old date. So make sure you get the date correct the first time. Sep 13 at 17:59
4

I haven't been able to get this to work in any shipping version of Office 2016 and the pre-release / Insider builds of Office 2019 for Mac.

I've had good luck using the built in app support to ask if I'm missing some feature and they suggested user voice feedback - and I've seen some good movement and communication from the management of Office for Mac on the user voice site showing what features they are working on, which ship, which are known but not actively being worked.

Here's the one (of several) asking for this feature and it has a lot of votes, but more votes could help it rise to the top.

tl;dr - A lot of people can't figure out how this works and want the feature added.

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    Thanks for the answer. Now that I've been a Mac user for about 6 months I feel compelled to add here that Outlook for Mac is far and away the worst part of the Mac experience. For the most part, there are things I miss about Windows and things I like about Mac, it's not really that exciting but Outlook for Mac just blows it all away, it's such a terrible experience and ruins any benefits the Mac might bring to my life.
    – jay613
    Feb 15 '19 at 14:47
  • Imagine how bad outlooo for Mac was in the past for us to like this version. @jay613 thanks for sharing your experience. I don’t doubt it’s frustrating
    – bmike
    Feb 15 '19 at 21:36
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A workaround option is to do this through Office 365 Outlook web app (https://outlook.office365.com) since none of the Mac Outlook options worked for me. When you've logged in, right click the event you want to duplicate, and you should be able to click on the option to duplicate it.

Duplicate Event Option on O365 Outlook

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  • At this time, December 2 2020, this is the best answer for those who have "New Outlook". Hoping this situation is temporary, I'll wait until a suitable feature is re-introduced into New Outlook before changing the best answer checked here.
    – jay613
    Dec 2 '20 at 22:20
1

This is a bit kludgy, I admit. You need to be linked to a second calendar account for this to work.

Note: This only works when you display calendar events as a list. (View->List, or Ctrl-Command-0)

  1. Copy your calendar event from the original calendar to the second calendar (using Option+Click)
  2. Move the event back from the second calendar to the original calendar. You now have to identical events in your calendar.
  3. If you need multiple copies, copy the event from the second calendar instead of moving it.

Works on my Mac with Outlook 16.27. YMMV

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  • Thanks but I'm not sure what you are referring to here. Option-Click usually reveals hidden menu entries. Which menu should I Option-Click on? I tried some obvious ones (The calendar entry's right-button menu, and all Outlook's application menus) but nothing reveals "copy to a different calendar". I do have another calendar to try this if I can understand it. Thanks.
    – jay613
    Jun 17 '19 at 18:42
  • @jay613 I forgot to mention that this only works in list view. My apologies! I updated my answer.
    – Phoebus
    Jun 18 '19 at 16:23
  • Wow, this works. It is deeply disturbing :) But it works, and it's actually quite easy. May I suggest a couple of edits to your answer: 1) Instead of Option-Click say Option-Drag (I had to figure that out). 2) My primary calendar is employer's Exchange, secondary is personal Outlook Online. The nice thing there is it retains ALL the Outlook-specific attributes. You should recommend using Outlook Online (free) as the vehicle for this. Thanks! (Edit: Actually I can edit your answer, do you mind?)
    – jay613
    Jun 18 '19 at 21:12
-2

This is a ridiculous answer but is the simplest. Use Fantastical. You just right click and choose duplicate event. Why the option+drag feature is not working in Outlook is a disgrace so as usual you have to use a 3rd party app to get the functionality that Windows users don't even have to worry about.

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    Outlook is a 3rd party application as well…
    – nohillside
    Nov 22 at 11:36
  • Most people, and I think it is probably safe to say all people (though I have no proof) who use Outlook on Mac are required to use Outlook by their employer, school, etc. Sometimes I appreciate this kind of "avoid the problem" answer but here it is useless.
    – jay613
    Nov 22 at 12:18

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