One way to accomplish this just using Numbers
The key to this solution is the combination of the
INDEX(MATCH()) formulas. Here is an excellent article on the use of this combination of functions.
Create 2 sheets
- one sheet for data
- one sheet for printing
In the Data sheet, add a basic table to hold the data. A header row is useful for reading the formulas as they are added:
In the Print sheet, create a table or tables (one can get creative here, any number of tables or cells to format the printing in any way wished) for a print format. The cells do not need to be in the same table together as each contains an individual reference to the
data table. The example in the screenshot below uses two tables.
Back on the Data sheet, create table with one or two cells for selecting the record to print:
Now, back in the Print sheet, use the following formulas to display the desired data:
Animal is the column containing the animal name,
MATCH looks at the single data selector cell matching the corresponding number in the
Index column and then returns the
Even when other data is inserted into the table, the proper value is displayed. This is unlike
VLOOKUP() which has to have the column number returned. When a new column is inserted,
VLOOKUP breaks where
INDEX(MATCH()) does not.
Add the conditional formatting as desired to the cells in the Print sheet's table(s).
Back in the Data sheet, select the number corresponding to the animal desired to print.
Select the Print sheet then print as normally. command+P
AppleScript could be used to automate the process of selecting the index number, then printing the Print sheet.
This is a clean and easy way to maintain/update/change the print view without having to reinvent the entire data schema.