I've got a rule set in my Apple Mail app to move email older than 90 days out of my inbox to a separate local mailbox (to free up some space on my server – I use imap).

My inbox rule is

If [all] of the following conditions are met:

Account [My Main Account]

Date Received / Is Greater Than / 90 days

Perform the following action

Move Message to mailbox: [My Local Backup Mailbox]

That works well, but I want to do the same for sent items.

I can't see any rule options that affect the Sent items folder (or any other specific mailbox for that matter)

Any idea?

I'm on El Capitan 10.11.6

  • Just change "Date Received" by "Date Sent".
    – Thinkr
    Apr 1 at 6:56

2 Answers 2


I wonder if this could be of any help? enter image description here

  • Thanks for your suggestion – not sure why it's been downvoted (i've upvoted it to counteract). The Date sent field is a bit ambiguous I think.. is it date sent by any sender (in that case it will go through the inbox) or is it Date sent by the account, in that case it would be the sent items..
    – Ben
    Oct 19, 2016 at 21:46
  • 2
    Thank you, very kind of you. Just went through my old notes (remembering that I had the same need once - to sort outgoing messages) and realised that Apple still didn't address it. Mail cannot process outgoing messages :( The only solution I had for that time was paid add-on called 'Mail Act-On'. You can read more about it here. Oct 19, 2016 at 22:14
  • Ugh.. paid add-on, bummer :/
    – Ben
    Oct 19, 2016 at 22:34

Maybe add the condition that the sender's email address is your own? The rule has to meet ‘all’ conditions. For Example:

If ‘all’ the following conditions are met:
‘Date sent’ ‘is greater than’ ‘90’ days old
‘From’ ‘contains’ ‘(insert your own email address)’
Perform the following actions:
‘Move message’ to mailbox: ‘(specify the destination folder)’

NB Caveat, this is an untested suggestion! I have not yet tried this myself, but I am facing the issue as I have limited IMAP server storage space but need to retain sent emails and I may experiment with the above.

You must log in to answer this question.

Not the answer you're looking for? Browse other questions tagged .