In Thunderbird I can press the "A" key and archive the highlighted email to a folder named after the current year. In Outlook I've seen various ways to move to a folder via a keyboard shortcut and then select the folder to move to (a two step process); I could not find a way to move an email to a particular folder with a single keyboard shortcut.

Is there a way a to move an email to a designated folder with a single keyboard shortcut in Outlook 2016 for Mac?

Note: I had previously asked this question at personal productivity but my question was deemed "too specific".

4 Answers 4


Can be done via Keyboard Shortcuts under System Preferences

Manually move the email once to the folder that you want, say Archives by right-clicking the email and choose it or using Shift Cmd M. After that Archives will start showing as one of the options when you try to another move email.

Make Archives folder available for shortcut

Once you’ve moved the message the folder becomes a recent item under the Move menu button in Outlook and a keyboard shortcut can now be assigned to it.

Open Keyboard Shortcuts under System Preferences and assign your favourite keyboard shortcut e.g. Control-Option-A to move messages to this folder (Archives).

Assign shortcut in System Preferences

  • 1
    Thanks for your detailed reply. Unfortunately this does not work with Outlook 2016 (15.15). Are you able to test it on this version? Commented Nov 4, 2015 at 1:08
  • Yes, works for me in outlook 2016. You need to move the one email to your desired folder once by right-clicking it and then Move.
    – sdayal
    Commented Nov 4, 2015 at 2:49
  • Sorry for my really tardy acceptance of this answer - I could not get the above steps working when I last tried but will try again. On other note the latest version of Outlook for Mac now has one click archiving which is not as good as a single keypress but definitely an improvement! Commented Mar 13, 2016 at 23:02
  • 1
    To make this work on Outlook 16.36 (2020) - I needed to make sure that the shortcut matches exactly with what's displayed in the Move menu item. So mine said Archive ([email protected]) - and it worked after pasting that. Thank you for this lifesaver answer OP!
    – Aditya M P
    Commented Aug 1, 2020 at 1:19

This isn't exactly the question you asked, but Ctrl-e is the keyboard shortcut for archiving a message (at least as of Outlook for Mac version 15.36).

  • 2
    On Windows, Backspace = Archive and Delete = Move to Trash. When I switched to Mac, used the same and to my surprise, I was deleting emails, not archiving them. Learnt it the hard way that CTRL+E is the proper way to archive...
    – Korayem
    Commented Feb 5, 2018 at 17:46
  • This worked for me! Commented Oct 1, 2018 at 20:57
  • This worked for me on Outlook for Mac v16.24. Thanks so much for sharing!!! :D
    – Michael J
    Commented May 5, 2020 at 17:13

This works for me in v15.30. Trick is replace "Archives" with the exact folder name. "Archives" is not a command name but the name of the folder you want the shortcut to move the mail to.


In the latest version, you can Archive with the following shortcut: Ctrl+E.

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  • In Outlook (V16.16.22) on My Mac CRTL-E just moves the selection to the bottom of the list and COMMAND-E does nothing. Did you, perhaps, set your own keyboard shortcut for the Archive command, or respond with the Outlook for Windows command? Commented Jul 16, 2020 at 21:18
  • It's not Command E, it's Control E. Commented Nov 11, 2021 at 16:17

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