10

In Thunderbird I can press the "A" key and archive the highlighted email to a folder named after the current year. In Outlook I've seen various ways to move to a folder via a keyboard shortcut and then select the folder to move to (a two step process); I could not find a way to move an email to a particular folder with a single keyboard shortcut.

Is there a way a to move an email to a designated folder with a single keyboard shortcut in Outlook 2016 for Mac?

Note: I had previously asked this question at personal productivity but my question was deemed "too specific".

13

Can be done via Keyboard Shortcuts under System Preferences

Manually move the email once to the folder that you want, say Archives by right-clicking the email and choose it or using Shift Cmd M. After that Archives will start showing as one of the options when you try to another move email.

Make Archives folder available for shortcut

Once you’ve moved the message the folder becomes a recent item under the Move menu button in Outlook and a keyboard shortcut can now be assigned to it.

Open Keyboard Shortcuts under System Preferences and assign your favourite keyboard shortcut e.g. Control-Option-A to move messages to this folder (Archives).

Assign shortcut in System Preferences

  • 1
    Thanks for your detailed reply. Unfortunately this does not work with Outlook 2016 (15.15). Are you able to test it on this version? – Fred Clausen Nov 4 '15 at 1:08
  • Yes, works for me in outlook 2016. You need to move the one email to your desired folder once by right-clicking it and then Move. – sdayal Nov 4 '15 at 2:49
  • Sorry for my really tardy acceptance of this answer - I could not get the above steps working when I last tried but will try again. On other note the latest version of Outlook for Mac now has one click archiving which is not as good as a single keypress but definitely an improvement! – Fred Clausen Mar 13 '16 at 23:02
15

This isn't exactly the question you asked, but Ctrl-e is the keyboard shortcut for archiving a message (at least as of Outlook for Mac version 15.36).

  • 1
    On Windows, Backspace = Archive and Delete = Move to Trash. When I switched to Mac, used the same and to my surprise, I was deleting emails, not archiving them. Learnt it the hard way that CTRL+E is the proper way to archive... – Korayem Feb 5 '18 at 17:46
  • This worked for me! – Joseph Drane Oct 1 '18 at 20:57
1

This works for me in v15.30. Trick is replace "Archives" with the exact folder name. "Archives" is not a command name but the name of the folder you want the shortcut to move the mail to.

You must log in to answer this question.

Not the answer you're looking for? Browse other questions tagged .