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Here is the dilemma that I'm having with the PDF export on Apple Pages. When I export my Apple Pages document into PDF and open it in any PDF viewer (let's just say Preview) then I don't get the TOC on the Sidebar. Just to clarify we are not talking about the cases when you do include TOC in your document and have it in the text of the final PDF. When I look at the Pages PDF Export I can see Thumbnails, Contact Sheet but in TOC I see just the name of the file.

Does the Apple Pages PDF Export actually have such a feature to customise the final PDF?

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  • Additional clarification: I do not want to include TOC inside my text.
    – Tigran Khanzadyan
    Commented May 11, 2011 at 8:12

2 Answers 2

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Unfortunately Apple's PDF export doesn't create the standard PDF Table of Contents, you'll need to use other software to add one to your existing PDF.

There are a variety of options at a variety of prices:

OpenOffice Writer: A hassle, but it's the only free option I've seen. You'd export your Pages file as Word or rtf and then open it in OpenOffice Writer and then export to PDF; it will generate a PDF table of contents as part of the export.

PDF Outliner: Just $4.99 in the Mac App Store, it's probably the best combination of cheap and easy. It's specifically designed to add a PDF Table of Contents to your document.

PDFpenPro: At $99.95 it's not cheap but it does pretty much everything the full version of Adobe Acrobat does and is much, much cheaper.

Acrobat X Standard: The real thing from Adobe for "just" $449.95. If you only need to do this now and you'll be done creating PDF Tables of Contents within 30 days you can download the free trial. After 30 days, though, you're out of luck.

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  • I'm a big fan of PDF Pen Pro due to the scriptabilty as well as the enormous feature set.
    – bmike ♦
    Commented Aug 15, 2014 at 3:07
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Try pressing CMD+Shift+D to show it in Preview but if you're looking for an embedded ToC in the PDF, you'll need to add that.

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  • Yes, I know about that shortcut and yes I have checked it there. The problem is that PDF Export from Pages doesn't include TOC when you see in the Sidebar invoked by the very shortcut you've mentioned. Thanks.
    – Tigran Khanzadyan
    Commented May 11, 2011 at 8:10

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