Ask Different is a question and answer site for power users of Apple hardware and software. Join them; it only takes a minute:

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

I know there is a way in Keynote to print your slides with notes. However, on some of my slides I have notes that are VERY long (as in a couple of pages). I'd like to print these off as handouts, but after the text gets to this point (in length) the slide (when printed) will SHRINK the text to fit. I'd prefer if the overflow text would go onto a new page. So that when it prints I have one page with the slide at the top and then notes beneath and then the rest of the notes print on the additional pages.

Can this be done? If so, how?

share|improve this question

I don't believe there is a way to overflow the text. Your easiest bet is to make do with the smaller text size. Another alternative (which may require more work but could lead to a nicer design) would be to export a PDF of just the slides, then use Pages/Acrobat/Word/etc to build a document with both the text and slides by hand.

share|improve this answer

There are a couple of AppleScripts / Automator Actions around that will extract the text from the Presenter notes, so that you can easily create a Pages/Word document to act as handouts.

You can also export your slides as images to add to the pages/word doc.

See: An automator action from David Weinberger to extract speakers notes. Sending Keynote presenter notes to Evernote with AppleScript.


an XSLT stylesheet that you pass your Keynote presentation to, and it outputs an XHTML document with the titles and thumbnails of each slide along with the speakers notes

I have not tested these yet!

share|improve this answer
The XSLT stylesheet is not available on the linked website anymore, as the domain is now vacant. I was able to retrieve it from the Internet Archive, though :) ->*/‌​xslt – MattiSG Aug 29 '14 at 14:15

You can control the size of the text in the speaker's notes. Pulling back to a 12 point font will greatly increase how much text displays.

But if, even at 12 points, you have multiple pages of notes for the slide, your best bet maybe to insert text pages into the handout.

share|improve this answer

A simple workaround is to duplicate the slide and split the speaker notes across the two (or more). If you have no transitions between slides, no one in the audience will know that you clicked between them.

share|improve this answer

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.